Administrative & Ministry Assistant

Mission Statement

At Hollywood United Methodist Church, we believe that God is LOVE, that all people are welcome and equal in the family of God, and that God is for us and not against us!

Position Overview

The Administrative & Ministry Assistant at Hollywood United Methodist Church (HUMC) is a critical member of the church’s leadership team, providing strategic support to the Senior Pastor and Director of Operations. The Administrative & Ministry Assistant serves as a central hub for both administrative and ministry-related activities. This individual will be responsible for helping to manage daily office operations, facilitating communication between church staff and ministry teams, coordinating the church-wide and Senior Pastor’s schedules, assisting with implementation of social media and marketing strategy, and ensuring smooth execution of events and facility use.

This is a vital role for someone who thrives in a dynamic environment, exhibits a high level of integrity, and possesses a servant-hearted approach to work and community.

Classification: Full-time, hourly (non-exempt), 32-40 hours/week

Schedule: Mon–Fri 9:00 am to 4:00 pm + occasional Sunday or evening events (work hours, days and compensation are negotiable)

Reports To: Senior Pastor

Work Type: On-site and in person at HUMC campus

Primary Responsibilities

Administration

• Serve as the first point of contact for inquiries via phone, email, and in-person visits; provide warm, professional responses and direct individuals to the appropriate resource
• Manage and maintain church office supplies, files, and records (digital and physical)
• Maintain up-to-date documentation for policies and internal communications
• Provide administrative support to pastoral staff, including document preparation, filing, and meeting coordination
• Prepare weekly bulletins, newsletters, and announcements in collaboration with ministry leads and other staff
• Maintain up-to-date master public-facing and internal church calendar
• Make recommendations (as appropriate) to improve office processes for efficiency, workflow ease, and costs

Ministry Team Support

• Coordinate communication between ministry leads and the staff and congregation, ensuring their needs and logistics are supported effectively
• Track and help manage volunteer engagement, including scheduling and reminders for ministry team duties
• Collaborate with Senior Pastor on a communications and social media strategy, including coordinating with volunteers and staff to create content, posting on social media platforms, and monitoring social media engagement
• Monitor website and other forms of communication to ensure they are current. Directly edit website content and/or oversee editing process to ensure accuracy as per management parameters.

Event Logistics and Coordination

• Serve as an administrative point of contact for church building rentals
• Coordinate logistics for rentals and access
• Ensure all rental events align with church policies and usage guidelines
• Assist with planning and execution of church-wide events, including holiday services, baptisms, and outreach programs
• Support logistical needs such as space setup, communication, registration tracking, and volunteer coordination

Requirements

Education and Experience

• Bachelor’s degree or commensurate experience
• 2-3 years in a professional setting
• Prior experience in an administrative, executive assistant, or office coordination role
• Excellent organizational and time-management skills
• Professional verbal and written communication skills

Skills and Abilities

• Exceptional organizational skills and attention to detail
• Advanced relationship-building capabilities and a comfort engaging with diverse individuals and stakeholders
• Ability to collaborate and work in partnership to achieve shared objectives
• Exhibit strict confidentiality and professionalism in all sensitive matters
• Familiarity with a range of computer applications for documents, spreadsheets, presentations, and email (e.g. Microsoft Office or Google Workspace), and a willingness to learn new applications; experience with Planning Center a plus
• Competence in creating and posting content on social media platforms (e.g. Facebook, Instagram, YouTube)

Personal Qualities

• Sincere personal commitment to the mission and values of the church
• High level of integrity, professionalism, and confidentiality
• Compassionate and empathetic, with the ability to build positive relationships with church members and the community

Compensation Range

The pay range is $25-27 dollars per hour based on professional experience. The position includes the following benefits: Medical and Vision/Dental Insurance, paid holidays, and PTO (work hours, days, and compensation are negotiable).

Application

To apply for the position, send a cover letter and a copy of your resumé to the Staff Parish Relations Committee (SPRC) at sprc@hollywoodumc.org. Application review will begin June 23, 2025. Position open until filled.

Finalists will complete Live Scan background check and Ministry Safe child-protection training.

HUMC provides equal employment opportunity without regard to race, color, sex, sexual orientation, gender identity, age, disability, or any other status protected by law.